1、 According to practical needs

Firstly, the selection of paperless work systems depends closely on the practical needs of the enterprise, that is, the degree of desire for paperless work systems, and whether they are promoted in the enterprise and understand their role and significance. Only in this way can useful selection be made and the selected paperless work system be suitable for the current development of the enterprise.

2、 Function

1. Basic functions of LBT

(1) Capable of supporting paperless processing solutions for storing files in regular Windows folders;

(2) Be able to evaluate the daily mission of the enterprise and ensure that the software has paperless functionality to handle each mission.

It should be noted that a useful paperless work system can put files into a database, and good paperless work software can provide enterprises with simple methods to handle all file related tasks, such as PDF merging/splitting, file preview, intelligent file naming, standardized folder layout, built-in search, etc., with functions that meet daily needs.

2. Operability

The intention of using a paperless work system is to enable employees to search, share, and improve work efficiency. So, the operation of a paperless work system should be simple and clear, and employees can start using it without receiving a series of training. In addition, the visiting permissions for paperless work systems are also important, so it is required that the selected system can be set by the enterprise to have reading and visiting permissions. This not only ensures that civilized documents are processed in an orderly manner, but also prevents the leakage of confidential documents, causing certain economic losses to the enterprise.

3. Security

The safety of the selected paperless work system is the most important. It can be said that the security of document preservation is always the primary mission of enterprises. As mentioned earlier, access to information can be limited to those who need it, and data will not be accidentally or maliciously lost. Complete information about who can visit what content and when to visit, leaving a trail of compliance when addressing any issues in demand.

3、 Compatibility

Enterprises cannot use only one work system during the development process. So the selected paperless work software ensures compatibility with all other software used and contributes to the development of the enterprise together.