With the development of enterprises, the number of files is increasing, which not only occupies a large amount of space and is difficult to manage, but also requires a lot of effort to find files. So, many companies learn to use paperless office systems to keep up with the pace of the times. It helps companies manage various types of information through the use of information technology, which can remove the need for large file cabinets or even separate rooms filled with paperwork, thereby freeing up valuable space for more efficient use.

The purpose of using paperless office systems is to enable employees to search and share, thereby improving work efficiency. So, the operation of paperless office systems should be simple and clear, and employees can get started using them without receiving a series of training. In addition, the access permissions of paperless office systems also need to be taken seriously, so it is required that the selected system can be set with reading and access permissions by the enterprise itself. This not only ensures the orderly management of cultural documents, but also prevents the leakage of confidential documents, causing certain economic losses to the enterprise.